Lexington, Kentucky
Hardin Peak Management LLC takes care of the leasing, rent, repairs and reporting for rental owners and associations across the Bluegrass region.
We manage a focused portfolio in Lexington and the surrounding counties, so owners get a manager who knows the property, not a call center.
Owners of one home or a dozen who want the property looked after and the rent to arrive on time.
Duplexes through mid-sized buildings that need steady leasing, turnover and maintenance coordination.
Remote owners who need eyes on the property, clear reporting and one point of contact.
Boards that need dues collection, vendor oversight, budgets and organized meetings.
The day-to-day work of owning rental property, taken off your desk.
Rent analysis, listing photos, showings, applicant screening and a lease that follows Kentucky law.
Online rent collection, late notices, owner draws, itemized monthly statements and year-end 1099s.
24/7 request intake, licensed and insured vendors, written approval limits and documented work.
Move-in, periodic and move-out inspections with photos, plus habitability and safety follow-up.
Make-ready scheduling, cleaning, punch lists and oversight of larger renovations between tenants.
Most properties move from first call to fully managed within two weeks.
We review the property, your goals and the current rent, then send a written proposal with fees.
We sign the management agreement, collect keys and records, and introduce ourselves to any tenants in place.
For vacant units: make-ready, listing, showings, screening and a signed lease with deposits collected.
Rent, repairs, inspections and a monthly statement in your owner portal, with a real person on the phone.
Our commitments
Management is a business of small decisions made on your behalf. We put the rules for those decisions in the agreement before we start.
Tell us about the property and we'll send a rent estimate and a written fee proposal within two business days.
Services
Choose full management or a single service. Every engagement is set out in a written agreement with the fees below.
Everything it takes to keep a rental occupied, maintained and accounted for.
Finding and screening the tenant, with the lease signed and deposits collected.
Repair intake, licensed vendors and make-ready work between tenants.
Administrative and financial management for boards of small communities.
For owners who self-manage but want a second opinion before a decision.
These are our standard fees. Anything different is stated in your management agreement before you sign.
| Fee | When it applies | Amount |
|---|---|---|
| Management fee | Monthly, on rent collected | 8% |
| Minimum management fee | Per unit, per month | $95 |
| Setup and onboarding | One time, per property | $250 |
| Tenant placement | Per signed lease | 50% of rent |
| Lease renewal | Per renewal | $200 |
| Renovation oversight | Projects over $5,000 | 10% |
| Eviction coordination | Court filing support, plus legal costs | $350 |
| Vacant property check | Monthly, vacant units only | $45 |
| Association management | Per door, per month | From $14 |
| Consulting | Hourly | $150 |
Fees exclude third-party costs such as repairs, utilities, court filing fees, insurance and municipal licenses, which are charged at cost.
No. The management fee applies to rent actually collected. Vacant units are billed only the $45 monthly property check, if you want one.
Owner draws are released between the 10th and 12th of each month, once rent has cleared, with the monthly statement posted to your portal at the same time.
You set a spending threshold in the management agreement, commonly $400. Anything above it waits for your written approval, except emergencies that threaten safety or the building.
We verify income, review credit, check rental history and run a background check, applying the same written criteria to every applicant in line with fair housing law.
Lexington and the surrounding Fayette, Jessamine, Scott, Woodford, Clark and Madison county areas. Properties outside that radius are considered case by case.
The initial term is 12 months. After that the agreement continues month to month and either side may cancel with 30 days' written notice.
Send us the address and we'll come back with a rent estimate and the fees in writing.
Contact
Call, email or send the form. Owner inquiries get a reply within one business day; maintenance emergencies are answered around the clock.
Legal
These Terms of Service ("Terms") govern your use of the website operated by Hardin Peak Management LLC ("Hardin Peak", "we", "us" or "our") and, where applicable, your engagement of our services. By using this website or engaging us, you agree to these Terms. If you do not agree, please do not use the website.
We provide property management services, including marketing and leasing, tenant screening, rent collection, maintenance coordination, inspections, financial reporting and association management. Services are provided in Kentucky and are subject to applicable state and local law, including licensing requirements for real estate activity.
Information on this website is general in nature and is not legal, tax, accounting or investment advice. Rent estimates, timelines and fee examples are illustrative and do not constitute an offer or a guarantee of results.
Property management services are performed only under a separate written management agreement signed by you and by us. Where these Terms conflict with a signed management agreement or statement of work, that signed document controls. Nothing on this website creates a management relationship, an agency relationship or any obligation on our part until such an agreement is signed.
If you engage us, you agree to maintain adequate property and liability insurance naming us as an additional insured, to keep the property in habitable and code-compliant condition, to fund an operating reserve as set out in the agreement, to disclose known defects and existing leases, and to respond to approval requests in a reasonable time. Delays in funding or approvals may affect our ability to complete work.
We comply with the federal Fair Housing Act, the Kentucky Civil Rights Act and applicable local ordinances. All applicants are evaluated using the same written criteria. We will not accept instructions to market, screen, lease or manage a property in a way that discriminates on the basis of race, color, religion, sex, familial status, national origin, disability or any other protected characteristic.
All content on this website, including text, graphics, layout and code, is the property of Hardin Peak Management LLC and may not be copied, republished or used for commercial purposes without our written permission. You agree not to use the website to transmit unlawful content, interfere with its operation, attempt unauthorized access or collect data by automated means.
We will perform our services with reasonable care and skill consistent with industry standards. Except as expressly stated, this website and its content are provided "as is" without warranties of any kind, express or implied. We do not guarantee particular rent levels, occupancy rates, tenant behavior, property appreciation or investment returns, and we are not responsible for the acts or omissions of third-party vendors, tenants or government agencies.
To the fullest extent permitted by law, Hardin Peak Management LLC will not be liable for indirect, incidental, special, consequential or punitive damages, or for lost rent, profits or data. Our total liability arising out of the services will not exceed the total management fees you paid us in the 12 months preceding the event giving rise to the claim. Nothing in these Terms limits liability that cannot be limited under Kentucky law.
Management agreements run for an initial term of 12 months and continue month to month thereafter unless otherwise stated. After the initial term, either party may terminate with 30 days' written notice. On termination we will deliver keys, records, tenant ledgers and remaining funds, less fees and costs incurred through the termination date. Existing leases and deposits transfer with the property.
These Terms are governed by the laws of the Commonwealth of Kentucky, without regard to conflict of law rules. The parties will first attempt to resolve any dispute through good-faith discussion and, if that fails, through mediation. Any remaining dispute will be brought in the state or federal courts located in Fayette County, Kentucky, and both parties consent to that jurisdiction.
We may update these Terms. The effective date above shows when they were last revised, and continued use of the website after changes means you accept the updated Terms.
Questions about these Terms may be sent to [email protected], or by mail to Hardin Peak Management LLC, 2001 Family Cir, Lexington, KY 40505.
Legal
This Privacy Policy explains how Hardin Peak Management LLC ("we", "us" or "our") collects, uses, shares and protects personal information when you visit our website, inquire about our services, or interact with us as an owner, applicant, tenant, board member or vendor.
Information you give us. Your name, email address, phone number, mailing and property addresses, the number of units you own, and anything else you include in a message, form or phone call.
Owner and client information. If you engage us, we collect the information needed to manage your property and pay you, such as ownership and entity documents, insurance policies, banking details for disbursements, tax identification numbers for 1099 reporting, and property records.
Information collected automatically. When you visit the website we may collect technical data including IP address, browser and device type, pages viewed, referring page, and the date and time of your visit.
If you apply for a property we manage, we collect application information such as identification details, employment and income information, rental history, references and emergency contacts, and we obtain consumer reports including credit, criminal background and eviction history through third-party screening companies. These reports are used only to evaluate your application under our written screening criteria, and are handled in accordance with the Fair Credit Reporting Act. If your application is denied based in whole or in part on a consumer report, we will provide the adverse action notice the law requires.
For tenants, we also process lease records, payment history, maintenance requests and communications. For vendors, we process business contact details, insurance certificates, license information and tax forms needed for payment.
We do not sell personal information, and we do not use it for third-party advertising.
Our website may use cookies and similar technologies to keep the site working, remember preferences and understand how visitors use it. You can block or delete cookies in your browser settings, although some features may then not work as intended.
We keep inquiry information for up to 24 months. Application records are kept for at least the period required by fair housing recordkeeping rules, and owner, tenant and financial records are kept for as long as needed to provide services and to satisfy tax, insurance and legal requirements, typically seven years after the relationship ends. We use reasonable administrative, technical and physical safeguards to protect personal information, but no system is completely secure.
Send requests to [email protected]. We verify identity before responding and reply within 45 days. To dispute information in a consumer report used in a rental decision, contact the screening company named in your adverse action notice.
Our website is intended for adults. We do not knowingly collect personal information from children under 13 through the website. Information about minor household members provided on a rental application is used only for occupancy records.
We may update this Privacy Policy from time to time. The effective date above shows when it was last revised, and material changes will be noted on this page.
For privacy questions or requests, email [email protected], call (346) 364-1710, or write to Hardin Peak Management LLC, 2001 Family Cir, Lexington, KY 40505.